Approved Stamp — Free Template (PNG)
A free APPROVED stamp you can download as a transparent PNG and place on invoices, purchase orders, drawings or any PDF that needs a visible sign-off.
Download this PNG
Transparent PNG, 500 × 500 px. Free for personal and commercial use — no signup, no watermark.
When to use an APPROVED stamp
An approved stamp tells everyone who handles a document after you that it has been checked and cleared. Typical uses are expense claims signed off by a manager, supplier invoices released for payment, architectural or engineering drawings accepted by a client, and internal forms such as holiday requests or purchase requisitions.
On paper, the stamp usually sits in a margin or in an empty area near the signature line. On a PDF, the same rule applies: put it where it doesn't cover numbers or text that someone still needs to read.
Why green (or blue) works best
Offices use colour to make status readable at a glance. Green is the most common colour for approval because it reads as "go"; dark blue is the second choice because it clearly differs from black printed text and is hard to confuse with a photocopy. Avoid red for approvals — most people read red as rejected, overdue or urgent.
Make it more useful
- Add a name or department to the bottom text (e.g. "FINANCE DEPT.") so people know who approved it.
- Add the date by writing it on the document next to the stamp, or put it in the bottom line (e.g. "APPROVED 12/10").
- Keep it one colour. A single ink colour looks like a real rubber stamp and survives black-and-white printing.
Frequently asked questions
Is a digital APPROVED stamp legally binding?
A stamp image is a visual status marker, not a signature. It shows that a document was approved inside your own process. If you need a legally binding sign-off, add a real or electronic signature as well — see our guide on digital stamps vs. electronic signatures.
How do I put the approved stamp on a PDF?
Download the PNG, then place it with Adobe Acrobat Reader (Fill & Sign → add image), macOS Preview (copy and paste) or Word (insert picture, then export as PDF). Our step-by-step PDF guide shows each method.
More stamp templates
Related guides
- How to Add a Stamp to a PDF (Free, 4 Ways)
Step-by-step: put a stamp image on any PDF for free with Adobe Acrobat Reader, macOS Preview, Microsoft Word or Google Docs. No paid software needed.
- How to Add a Stamp in Word (Every Page or Just One)
Put a stamp image in a Word document: insert it in front of text, keep the transparent background, repeat it on every page with the header, and export to PDF.
- How to Order a Rubber Stamp From Your Own Design
Turn your digital stamp design into a real self-inking or wooden rubber stamp: file formats shops accept, sizes, line thickness, ink colours and what to check before ordering.